By-Laws

ARTICLE I

Name and Purpose

 

Section 1.1          Name

The name of this organization shall be the Nye County Democratic Party Central Committee (“County Central Committee).  The County Central Committee in its public pronouncements may refer to itself alternatively as the Nye County Democratic Party (NCDP).

Section 1.2          Purpose

The purpose of the County Central Committee is: to promote the growth and development of the Democratic Party within Nye County, Nevada; to actively support Democratic candidates for national, state, county, and local offices, including nonpartisan offices; and to carry out Democratic Party campaigns in any requested manner that is practicable.

Section 1.3          Governance

These Bylaws shall, to the extent not inconsistent with the laws of the State of Nevada, operate under the National and Nevada State Charters of the Democratic Party.

ARTICLE II

Membership

 

Section 2.1          Committee Members

The total number of County Central Committee Members from each Precinct shall consist of a Precinct Captain and one Member for each 50 Democrats, or major fraction thereof, registered in the Precinct (NRS 293.133.1h).  Precincts with 50 or fewer registered Democrats are entitled to have one Member on the County Central Committee, who shall be the Precinct Captain (NRS 293.133.3).   County Central Committee officers are automatically Members of the Central Committee, but shall not be counted toward the allowed total number of Members for the Precinct in which they reside.

Precinct Captains shall also serve as Delegates to the County Convention.  Precinct Captains shall be elected at the Precinct Caucus held in even-numbered years and shall serve until adjournment of the succeeding Caucus at which their successors are elected.  In the event of a vacancy in either position, an eligible Democrat, under Section 2.2, shall be appointed by the County Chair in accordance with Section 2.11.

Section 2.2          Eligibility

  1. An individual is eligible to serve as a Member of the County Central Committee if he or she has been registered to vote as a Democrat in Nye County for at least the preceding 30 days and has resided in the Precinct from which he or she is elected or appointed for at least the preceding 30 days.

  1. All County Central Committee Members must tender yearly dues upon election or appointment as a Member. The amount of dues shall be set by the Executive Board at the first County Central Committee meeting of the year.  Hardship exemption from dues payment may be requested by submitting the request in writing to the Executive Board.

  2. Any individual not meeting these eligibility requirements shall be replaced according to Section 2.11.

Section 2.3          Duties of Members

  1. Gather and report information to the County Central Committee to maintain the most accurate record on all registered voters in the Precinct.

  1. Coordinate get out the vote efforts within the Precinct.

  2. Maintain the Democratic organization within the Precinct.

  3. Any other duties assigned by the County Executive Board.

Section 2.4          Ex-Officio Members

Ex-Officio Members shall include any Democrat elected or appointed and currently serving in any local, county, statewide, or federal public office who meets all requirements for Membership.

Section 2.5          Term

Members of the County Central Committee shall serve for two (2) years or until their successors have been elected at the next Precinct Caucus.

Section 2.6          Resignation

A Member of the County Central Committee may resign by written notice to the Chair at any time.

Section 2.7          Termination

A Member of the County Central Committee may be terminated for just cause (Section 2.10) by a vote of a majority of the membership present at a regular meeting of the County Central Committee.

Section 2.8          Residency

Any Member no longer registered to vote or not having their primary residence in Nye County shall no longer be eligible to be a Member of the Nye County Central Committee.

Section 2.9          Attendance

Any Member who misses three (3) consecutive meetings or five (5) meetings in a calendar year shall be considered to have vacated his or her membership, unless prior notification of a legitimate reason for non-attendance is made.

Section 2.10        Just Cause

Removal for cause shall include, but is not limited to:

  1. a) Change in party affiliation;

  2. b) Malfeasance;

  3. c) Publically speaking in opposition to a Democrat office holder or Democrat candidate for office, other than acceptable remarks as a candidate in a primary campaign;

  4. d) Publically supporting a candidate of another party running against a Democrat for office.

Section 2.11        Vacancies

If any position on the County Central Committee remains unfilled following the County Precinct Caucuses, the position shall be filled by the Chair from individuals who meet the requirements for Membership.

The Chair shall select individuals from a list of those who have expressed a desire to become a Member of the County Central Committee.

 

The Central Committee Secretary shall keep a list compiled of interested individuals in the order in which their request is received.

The Chair shall select the next individual on the list who resides in the Precinct where the vacancy exists.

Section 2.12        Voting Rights

All Members of the Nye County Central Committee shall be eligible to vote in all meetings of the County Central Committee following the adjournment of the County Central Committee meeting at which they became Members.

ARTICLE III

Officers

 

Section 3.1          Officers

The elected officers of the County Central Committee shall be the Chair, First Vice-Chair, Second Vice-Chair, Secretary, and Treasurer.

Section 3.2          Eligibility

Any individual seeking one of the offices described in Section 3.1 must meet all of the requirements of Membership outlined in Article II.

Section 3.3          Term of Office

Officers of the County Central Committee shall be elected for two-year terms by the Members of the County Central Committee.  Officers shall be limited to four (4) terms in any one office.

Section 3.4          Elections

  1. All officers shall be elected at a special meeting (“Election Meeting”) of the County Central Committee held in the month of April during odd-numbered years.

  1. Notice of the Election Meeting shall be given to County Central Committee Members not less than sixty (60) days prior to the Election Meeting.

  1. Elections shall be by a simple majority vote of the County Central Committee.

  1. Voting for all offices shall be by secret ballot, unless no opposition exists for an office, in which case it may be voted on by resolution passed by a majority vote of the Members present at the Election Meeting.

  1. Only those candidates who provide written notice of their candidacy to the Chair at least forty-five (45) days prior to the Election Meeting shall have their names printed on the ballots distributed at the Election Meeting.

  1. Notice of the declared candidates shall be distributed to the County Central Committee Members not less than thirty (30) days prior to the Election Meeting.

  1. If there is a tie vote between two candidates, the office shall be elected by drawing cards in accordance with the Nevada Constitution.

  1. Any candidate wishing to withdraw their application must do so, in writing, fifteen (15) days prior to the scheduled election.

Section 3.5          Removal of Officers

  1. Upon written petition of twenty percent (20%) of the County Central Committee Members, a special meeting (“Removal Meeting”) of the County Central Committee may be called for the purpose of considering removal of an officer.

  1. Special notice shall be provided to the officer for whom removal is sought within three (3) days of receipt of a petition in accordance with Section 3.5(A) herein.

  1. Notice of the Removal Meeting shall be given to the County Central Committee Members not less than ten (10) days prior to the Removal Meeting.

  1. A petition for removal of an officer shall be carried upon a two-thirds vote of the County Central Committee Members present at the Removal Meeting.

  1. Voting on any petition for removal shall be by secret ballot.

Section 3.6          Vacancies

  1. If an office becomes vacant, whether by removal or resignation, the vacancy shall be filled by a special election called by the Chair. The special election shall be in accordance with Section 3.4 herein, except the notice required in Section 3.4(B) shall be reduced to forty-five (45) days and the notice required in Section 3.4(e) shall be reduced to 30 days.

  1. If the office of Chair becomes vacant, the First Vice-Chair shall become the acting Chair until the procedures outlined in Section 3.6(A) can be implemented.

  1. The individual elected to fill a vacancy shall serve the unexpired portion of the term of the office to which he or she is elected.

Section 3.7          Duties of the Chair

  1. Be the Chief Executive Officer of the County Central Committee and preside at all meetings of the County Central Committee and the Executive Board.

  1. Be charged with the responsibility of implementing the policies of the County Central Committee and the Executive Board.

  1. Provide for the call and proposed agenda for all meetings of the County Central Committee and its Executive Board.

  1. Appoint a Parliamentarian, Sergeant-at-Arms, Counsel and such other individuals as may be necessary for the efficient and fair conduct of meetings.

  1. Hire and terminate County Central Committee office staff within budget limitations.

  1. Be the sole authorized spokesperson for the Nye County Democratic Party, unless an alternate is designated by the Chair for a special purpose and a fixed period of time.

  1. Be an ex-officio voting member of all committees of the County Central Committee and the Executive Board.

  1. Perform such other duties as the County Central Committee or its Executive Board shall delegate.

Section 3.8          Duties of the Vice-Chairs

  1. In the absence of the Chair, the Vice-Chair shall perform the duties of the Chair and shall succeed to the position of the Chair in the order of First Vice-Chair, then Second Vice-Chair.

  1. In the event of a vacancy or inability of the incumbent to perform the duties of the Chair, the First Vice-Chair shall call a special election meeting of the County Central Committee for the purpose of electing a Chair, following the procedures outlined in Section 3.6(B).

  1. The First Vice-Chair shall be responsible for Fundraising and Communication(s).

  1. The Second Vice-Chair shall be responsible for Precinct Organizing and Volunteers.

  1. Perform such other duties as the County Central Committee or its Executive Board shall delegate.

Section 3.9          Duties of the Secretary

  1. Prepare the minutes of all meetings of the County Central committee, the Executive Board, and the County convention.

  1. Maintain attendance records, including absence notification, of the County Central Committee, Executive Board meetings, and County conventions.

  1. Keep all records of the County Central Committee and maintain a record of its operating rules and those adopted by its Executive Board.

  1. Draft correspondence and other notices to County Central Committee Members.

  1. Draft correspondence on behalf of and at the direction of the County Central Committee Executive Board.

  1. Perform such other duties as the County Central Committee, its Executive Board or Chair delegates.

Section 3.10        Duties of the Treasurer

  1. Maintain the financial records of the County Central Committee and its committees.

  1. Be responsible for the accurate and timely filing of reports required by public disclosure or taxing authorities.

  1. Oversee the assets of the County Central Committee and maintain an inventory of all County Central Committee property.

  1. Supervise the deposit and disbursement of funds of the County Central Committee pursuant to state law and Public Disclosure Commission regulations, the bylaws, adopted budget, and operating rules established by County Central Committee and its Executive Board.

  1. Prepare and distribute a written financial report to the Executive Board at each of its meetings.

  1. Serve as the Vice-Chair of the Fundraising Committee.

  1. Perform such other duties as the County Central Committee, its Executive Board, or Chair delegate.

 

ARTICLE IV

Executive Board

 

Section 4.1          Powers and Duties

The Executive Board serves as the governing body for the County Central Committee between meetings, implements the policies of the County Central Committee, reviews legal and personnel matters for presentation to the County Central Committee, and carries out other duties as required by these Bylaws.  Officers of the County Central Committee remain voting Members with full rights of membership in the County Central Committee.

Section 4.2          Members

The Executive Board shall consist of the officers of the County Central Committee and up to two (2) additional individuals nominated by the Chair and ratified by a majority of the membership present at the next regular or special meeting of the County Central Committee.

Section 4.3          Meetings

The Executive Board shall meet at least two weeks prior to each regular meeting of the County Central Committee.

Section 4.4          Quorum

A quorum shall consist of four (4) members or a majority of currently serving Executive Board members.

Section 4.5          Notice

Special meetings of the Executive Board may be convened as needed to conduct the duties of the Board with 48 hours notice to all Executive Board Members.  Notice shall be sent to the email address on file for Executive Board Members.  Emergency action may be taken by the Executive Board via electronic (telephone, fax, email) voting of Board Members.

ARTICLE V

Standing Committees

 

Section 5.1          Standing Committees

The Chair shall establish the following Standing Committees, which shall operate under the Bylaws and at the direction of the Executive Board:

  1. Fundraising Committee

  2. Precinct Organization Committee

  3. Communications Committee

  4. Volunteer Committee

  5. Trustees

Section 5.2          Fundraising Committee

  1. Committee Members: The First Vice-Chair shall oversee the Fundraising Committee; the Chair of the Fundraising Committee shall be appointed by the Executive Board; the Treasurer shall be the Vice-Chair of the Fundraising Committee. The Fundraising Committee Chair shall appoint all remaining members of the Fundraising Committee.  The Fundraising Committee shall consist of an odd number of members not to exceed seven (7).

  1. Committee Duties: The Fundraising Committee shall:

1) Develop a budget for each calendar year and submit the proposed budget to the Executive Board for review and approval;

2) Propose policies and procedures to the Executive Board to govern County Central Committee fiscal operations;

3) Propose methods of raising funds for the County Central Committee and, with the approval of the Executive Board, implement and coordinate fundraising plans;

4) Develop short-term and long-term strategies for meeting the financial obligations of the County Central Committee.

Section 5.3          Communication Committee

  1. Committee Members: The First Vice-Chair shall oversee the Communication Committee; the Chair of the Communication Committee shall be appointed by the Executive Board. The Communication Committee Chair shall appoint the remaining members of the Communication Committee. The Communication Committee shall consist of an odd number of members not to exceed seven (7).

  1. Committee Duties: The Communication Committee shall:

1) Communicate throughout Nye County;

2) Evaluate communications with the surrounding community and recommend policies and procedures to improve community outreach and communications;

3) Maintain and update a database of County Central Committee Members.

Section 5.4          Precinct Organizing Committee

  1. Committee Members: The Second Vice-Chair shall oversee the Precinct Organizing Committee; the Chair of the Precinct Organizing Committee shall be appointed by the Executive Board. The Precinct Organizing Committee Chair shall appoint all remaining members of the Precinct Organizing Committee.

  1. Committee Duties: The Precinct Organizing Committee shall:

1) Develop and implement strategies to recruit and train Precinct Captains;

2) Develop and implement strategies to retain, develop and train Members of the County Central Committee.

Section 5.5          Volunteer Committee

  1. Committee Members: The Second Vice-Chair shall oversee the Volunteer Committee; the Chair of the Volunteer Committee shall be appointed by the Executive Board. The Volunteer Committee Chair shall appoint all remaining members of the Volunteer Committee.

  1. Committee Duties: The Volunteer Committee shall:

1) Develop and implement strategies to recruit and train volunteers for the Central Committee office and sanctioned events.

Section 5.6          Trustees

  1. Committee Members: The Chair shall oversee the Trustees; two (2) Trustees shall be appointed by the Chair from the Members of the Central Committee with Executive Board approval.

  1. Committee Duties: The Trustees shall:

1) Conduct semi-annual (or whenever a change of officers takes place) reviews of the records of the Central Committee, including, but not limited to, the financial statements, inventory of Central Committee assets, meeting minutes, and legal filing documents.

2) The Trustees shall prepare and present a report of their review to the Central Committee of their findings.

ARTICLE VI

Meetings

 

Section 6.1          Regular Meetings

Regular Meetings of the County Central Committee shall be held at a time and place determined by the Executive Board.  At least two (2) meetings per calendar year shall be held outside of Pahrump.

Section 6.2          Special Meetings

Special meetings may be called either by the Chair or by written petition signed by at least twenty percent (20%) of the County Central Committee members and presented to the Chair.

Section 6.3          Quorum

The quorum for meetings of the County Central Committee called for the purpose of electing or removing officers, amending the Bylaws, or making endorsements shall be thirty percent (30%) of the County Central Committee Members.  All other meetings of the County Central Committee shall not require a quorum.

 

 

Section 6.4          Notice

Notice of all County Central Committee meetings shall be made at least ten (10) days in advance of the meeting, except as otherwise provided herein.  Notice shall, wherever possible, be made in a format least costly to the County Central Committee.

Section 6.5          Rules

Unless otherwise specified in the Bylaws, all meetings of the County Central Committee shall be conducted following the model of Roberts Rules of Order.

ARTICLE VII

Democratic Organizations

 

Section 7.1          Caucuses

  1. The Chair of the County Central Committee may form one or more caucuses to serve the official outreach arm of the County Central Committee.

  1. The Chair shall nominate the Chair, Vice-Chair, and Secretary of any caucus to be confirmed by a majority vote of the Executive Board.

  1. Should a caucus elect to draft its own bylaws, any such bylaws must receive prior approval from the Executive Board.

Section 7.2          Clubs, Caucuses, and Support Organizations

  1. A Democratic Club may seek a charter from the County Central Committee to be recognized as the Democratic Club for a defined geographic area or issue-based community. The County Central Committee shall charter no more than one (1) geographic club in any defined geographic area, but may alter the boundaries of any area or issue-based community.  It shall be the obligation of a geographic club to organize Democrats residing within its defined area.

  1. Upon recommendation of the Executive Board, the County Central Committee may charter, on a non-exclusive basis, support organizations that provide support for and enhance communications between Democratic clubs in their area.

 

Section 7.3          Chartering

  1. Any club or support organization seeking a charter from the County Central Committee to use the Democratic Party name must meet the following minimum requirements:

1)  It must maintain at least twelve (12) active members;

2)  All members shall be registered Democrats or have expressed the intention of becoming Democrats as soon as they are eligible to register to vote; and

3) Membership shall be open to all Democrats regardless of race, religion, national origin, gender, or sexual orientation.

  1. A club or support organization seeking to charter shall comply with the following procedure:

1)  Charters will be granted on an annual basis;

2) Initial chartering requests must be submitted to the Chair for review and vote by the Executive Board;

3) The club or support organization shall provide the Chair with a copy of its proposed constitution and/or bylaws and its officer and membership list;

4) Clubs and support organizations shall be subject to annual review by the Executive Board to determine continued compliance with the charter minimum requirements and the club’s bylaws;

5) Upon initial chartering and annual renewal, the club or organization shall pay an annual chartering fee of $25.00.  The fee requirement may be waived by a vote of the Executive Board if the club or organization demonstrates that payment of the chartering fee will constitute an economic hardship.

The payment of the annual chartering fee shall entitle its president or other designated member to be an associate member of the County Central Committee.  Membership in the County Central Committee should be encouraged for all members of “Democratic” clubs or organizations.

  1. Suspension, revocation and/or denial of renewal of a charter:

1) If alleged good cause exists for suspension, revocation or denial of renewal of a charter, such alleged cause shall first be presented to the Executive Board at its regularly scheduled meeting;

2) The Executive Board shall, by majority vote, determine if it will give hearing to an allegation and if so, will place it on its agenda for a designated subsequent meeting;

3) A minimum of twenty (20) days written notice shall be provided to the president of the affected club or support organization to the mailing address filed with the County Central Committee specifying the allegation and giving notice of the date the allegation will be heard;

4) The club or support organization’s president or other designee shall be allowed to respond to the allegation at the Executive Board meeting noticed;

5) If the Executive Board by a two-thirds vote determines to recommend suspension, revocation, or denial of renewal of the club or support organization’s charter, it shall provide written notice to the club’s president within seven (7) business days of reaching its determination.

Final approval or rejection of the Executive Board’s recommendation shall require two-thirds (2/3) vote by the Members of the County Central Committee present and voting at the next scheduled County Central Committee regular or special meeting.

If the County Central Committee approves the recommendation of the Executive Board to suspend, revoke or deny renewal of a charter, the Secretary shall provide written notice to the club’s president within seven (7) business days of reaching its determination.

If a club or support organization’s charter is revoked or not renewed, no other club or support organization shall be chartered using the same name for the twelve (12) months immediately following such action.

ARTICLE VIII

State Central Committee Members

 

Section 8.1          Membership

Officers of the County Central Committee are automatically members of the State Central Committee and are counted as representatives as allowed under the State bylaws.

State Central Committee members from Nye County shall be elected at the County Convention held in odd numbered years and shall serve until the next County Convention provided they meet all of the terms of Nye County Central Committee Membership outlined in Article II herein.

 

Section 8.2          Resignation

A member of the State Central Committee may resign by written notice to the Chair at any time.

Section 8.3          Termination

A member of the State Central Committee may be terminated for just cause by a vote of the majority of the membership present at a regular or special meeting of the County Central Committee.

Section 8.4          Residency

Any Member no longer registered to vote or not having their primary residence in Nye County shall no longer be eligible to be a member representing Nye County.

Section 8.5          Attendance

Anyone who misses two (2) consecutive meetings of the State Central Committee shall be considered to have vacated his or her membership unless prior notification of a legitimate reason for non-attendance and a proxy is submitted.

Section 8.6          Just Cause

Removal for cause shall include, but is not limited to:

  1. a) Change in party affiliation;

  2. b) Malfeasance.

Section 8.7          Vacancies

If any position on the State Central Committee occurs for any reason, the position shall be filled by appointment by the Chair from individuals who are Members in good standing on the County Central Committee.

The Chair shall select individuals from a list of County Central Committee Members who have expressed a desire to become a member of the State Central Committee. The Secretary shall keep a list compiled and shall order individuals in the order in which their request is received.

Appointed individuals shall serve for the unexpired portion of the term of the position to which they are appointed.

ARTICLE IX

Endorsements

 

Section 9.1          Endorsements Not Permitted

Endorsement of any candidate for public office is not permitted by the County Central Committee, Executive Board, or any caucus, club, or support organization appointed by or chartered by the County Central Committee before a primary election.

Nothing in this section shall prohibit any individual member of the County Central Committee from endorsing a candidate in his or her personal capacity.

ARTICLE X

Bylaws Amendments

 

Section 10.1        Proposed Amendments

Proposed amendments to the Bylaws shall be in writing and filed with the Chair at least forty-five (45) days prior to the meeting at which they are to be considered.  The Executive Board shall consider the proposed amendment(s) and shall make a written recommendation to the County Central Committee at least ten (10) days before the meeting at which the proposed amendments are to be considered.

Section 10.2        Approval

  1. Approval of any new bylaws or amendments will be with the understanding that they will supersede any and all previous bylaws.

  1. Approval of any amendments to the Bylaws shall be by two-thirds (2/3) vote of the County Central Committee at a regular or special meeting, provided a thirty percent (30%) quorum is met in accordance with Section 6.3 herein.

Section 10.3        Effective Date

Any amendment(s) to the Bylaws approved in accordance with Section 10.2 shall be effective immediately upon approval and shall supersede any previous Bylaws.

Section 10.4        Severability

If any of these Bylaws, or any part thereof, shall be determined to be in violation of any Nevada or United States law, all other Bylaws contained herein shall have the same force and effect.

ARTICLE XI

Revocation

 

Section 11.1        Revocation

All previous bylaws and amendments to those bylaws thereto are hereby revoked.

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